Senior Human Resource Assistant/ Associate at United Nations Office at Nairobi (UNON)

Responsibilities

• Within delegated authority, the Human Resources Assistant will be responsible for the following duties: Recruitment and placement
• Participates in the selection of candidates for secretarial, clerical and related categories positions, including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-list of candidates.
• Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Provides input into policy development for the HR policies of staff in the General Service and related categories.
• Schedules and coordinates entry tests for secretarial/clerical/trades and crafts/security positions.
• Assists in organizing and coordinating competitive recruitment examinations.
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
• Reviews and processes personnel actions through IMIS.
• Advises staff on visa matters. Administration of entitlements
• Supervises and supports maintenance of IMIS entitlements reference tables.
• Reviews and processes data pertaining to conditions of service.
• Reviews and processes requests for entitlements and exceptions to the Staff Rules and Regulations concerning travel entitlements, currency of payment of emoluments and rental subsidy.

Education

• Completion of secondary education or equivalent is required.
• Bachelor’s degree in human resource management, business or related field is desirable.

Job – Specific Qualification

• Relevant training in the field of human resource management and business administration is desirable.

Work Experience

• A minimum of ten (10) years’ experience in human resource management, administrative services, is required.
• Experience working with Microsoft Office applications is required. MS word or Word or Excel or Powerpoint or Access or Google Docs or G-Suite or Quickbooks or Computer packages or Computer applications or Google Suite or Computers.
• Experience in using web-based or integrated information management systems such as Enterprise Resource Planning (ERP) system is desirable.
• One (1) year of experience within the United Nations or similar international organization is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Method of Application